Administrative Assistant

Introduction

Sparc Systems Limited is looking for a suitably qualified person to join our team as an Administrative Assistant.

Sparc Systems Limited is a leading multi-product and multi-division systems integration company operating across Africa with 7 physical offices spread across Malawi, Zambia, Rwanda, Tanzania, and Mocambique. We have a track record of successful implementations of IT solutions and support services across 10 African countries.

Key Responsibilities:

• Draft, type, dispatch, and file routine and straightforward correspondence.
• Answer, screen, and direct incoming telephone calls professionally.
• Operate and maintain office equipment, including photocopying and binding machines.
• Update, organize, and maintain accurate office records and filing systems.
• Manage, submit, and reconcile the office Budget and petty cash in line with company procedures.
• Supervise and coordinate junior staff.
• Order office supplies, monitor stock levels, and research cost-effective suppliers and deals.
• Manage and update the company’s live chat platform and respond to inquiries where required.
• Provide administrative support to all departments in their daily tasks and activities.
• Ensure the office premises and surrounding environment are kept clean and well-maintained at all times.
• Coordinate and manage office maintenance and repairs with relevant service providers.
• Handling Company Utilities.
• Support the Marketing and Sales teams during event planning, setup, and execution.

Requirements and Qualifications:

• Proven experience as a receptionist.
• Fluent in English, written and oral.
• Proficient in Microsoft Office.
• Excellent organizing and multitasking ability.
• Outstanding Communication skills.
• Diploma in Business Administration, Human resources and Information Technology.

 How to Apply

If you are a motivated and organized individual with excellent communication skills, please submit your application, including your resume and cover letter, to recruitment@sparcsystems.africa before 5: 00 pm on 17th April 2026.